Feature                                                          

Sage
LC

Sage
SC

Sage
FC

KidsCare™

Childcare Manager 7
Standard™

ProCare 9.1 Mini™

Maximum Active Children system can handle

Unlimited

30

15

Unlimited

Unlimited

60

Maximum Active Staff system can handle

Unlimited

10

5

Unlimited

Unlimited

M1(+$197)

Child/Contact Information

Store child’s information including medical history, remarks, and immunizations

X

X

X

X

X

X

Store child photo (plus parent and pickup person photos)

X

X

X

X

M8(+$185)

Separately store each parent and pickup person information including home/work/cell/beeper phone numbers, and email addresses

X

X

X

X

X

X

Store daycare center information including class, enroll dates, schedule, and bus run information

X

X

X

X

X

X

Staff Information

Store staff information including certifications

X

X

X

X

X

M1(+$197)

Store staff photo

X

X

X

X

M8(+$185)

Store job information including class, employment dates, and work schedule

X

X

X

X

X

M1(+$197)

Child/Contact Functions

Find contacts and children through any combination of information

X

X

X

X

X

X

Create custom reports with selectable information, information column order and contact grouping (reports output to Microsoft Notepad, Microsoft Word, or Microsoft Excel®)

X

X

X

M1(+$395)

X

X

Child Attendance

Timeclock program to let parents sign their kids in/out

X

X

X

M1(+$690)²

M2(+$197)

Graphically track child attendance

X

X

X

X

M2(+$197)

Print attendance reports that show daily child counts, count children arriving and leaving every hour for each class, and count empty slots for each class by the hour.

X

X

X

X

X

X

Attendance schedules include scheduled hours and timesheet hours to maintain center capacity for drop-in centers, etc

X

X

X

Child Billing

Works with fixed cost billing (same amount each week with no variances)

X

X

X

X

X

M4(+$197)

Works with fixed cost + overtime billing (parent prepays for week/month for set schedule, if child comes in early or leaves late, additional charges are automatically billed)

X

X

X

X

M2(+$197)

Works with part time, full time, or hourly/daily/weekly/monthly billing (child is billed for each hour they are at the center with a daily/weekly/monthly maximum and overtime limits)

X

X

X

X

M2(+$197)

Separately tracks parent copays and balances

X

X

X

Graphically enter childcare expenses

X

X

X

X

M4(+$197)

Enter batch childcare expenses for groups of children

X

X

X

X

M4(+$197)

Generate child bills

X

X

X

X

X

M4(+$197)

Insert Center Logo into bills

X

X

X

X

X

Maximum number of siblings that can be billed together

8

8

8

1

Unlimited

4

USDA Meals Program

Store child meals, meal times, and foods consumed

X

X

X

M2(+$495)

M6(+$197)

Print meals count charts

X

X

X

M2(+$495)

M6(+$197)

Create, store, and recall daily menus for infants and older children, and print menu charts

X

X

X

M2(+$495)

M6(+$197)

Staff Timesheets

Timeclock program to let staff sign themselves in/out

X

X

X

M1(+$690)²

M2(+$197)

Graphically track staff hours

X

X

X

X

M2(+$197)

Print staffing reports that show daily staff counts for each class, and daily staffing schedules that count staff arriving and leaving per hour

X

X

X

X

X

M1(+$197)

Print staff schedules

X

X

X

X

X

M1(+$197)

Staff Wages

Works with fixed cost payroll and overtime (staff member receives salary for set schedule, if staff member comes in early or leaves late, additional wages are paid)

X

X

X

X

M3(+$97)

Works with hourly/daily/weekly payroll (staff is paid for each hour they are at the center with a daily/weekly/monthly maximum and overtime wages)

X

X

X

X

M3(+$97)

Graphically enter reimbursable childcare expenses

X

X

X

X

M3(+$97)

Enter batch reimbursable childcare expenses for groups of staff

X

X

X

X

M3(+$97)

Automatically generate staff paysheets with hours, wages, and expense reimbursements

X

X

X

X

M3(+$97)

Store Payments

Store payments from children with date, amount, and description

X

X

X

X

X

M4(+$197)

Store payments to staff with date, amount, and description

X

X

X

X

M3(+$97)

Separately store tuition and copay payments and generate separate bills

X

X

X

Allow batch payment posting to enter multiple payments

X

X

X

X

M4(+$197)

Center Expenses

Store center expenses such as food, rent, utilities, etc

X

X

X

X

X

M5(+$197)

Store mileage expenses

X

X

X

X

X

M5(+$197)

Add time-use % to expenses

X

X

X

Accounting Reports

Create accounting reports that show childcare payments made and owed

X

X

X

X

X

M4(+$197)

Create accounting reports that show staff wages paid and owed

X

X

X

X

M3(+$97)

Create accounting reports that show net income based on all payments

X

X

X

X

M7(+$197)

Organization Functions

Daily Activities screen with birthdays, appointments, and To Do List

X

X

X

Built in Appointment date book to setup and recall appointments

X

X

X

X

Pop-up up appointment reminders (alarms)

X

X

X

X

X

Create form letters through Microsoft Word®

X

X

X

X

Automatically fill in e-mail addresses, subjects and bodies

X

X

X

Synchronize with Pocket PC PDA

X

X

X

M9(+$125)

System Functions

Multiple level password system (4 levels)

X

X

X

X

X

Built in database backup function

X

X

X

X

X

X

Networkable

X

X

X

(+$295)¹

(+$200)

X

Quickbooks ProÔ Integration

X

X

X

X

(+$175)

Support for International Currency

X

X

X

Cost

$495

$245

$165

$995

$950

$297

Typical Cost for Complete System with Modules

$495

$245

$165

$995

$950

$1075³

Cost for Complete System with all features of Childcare Sage

$495

$245

$165

NA

$2135⁴

$1567

Annual Support (Base Product)

$75

$65

$55

$200

$95

$95

()^number

–

footnote

M(number)

–

module id for that feature, modules usually contain multiple features; if more than 1 feature has the same module id, you only have to pay for the module 1 time

(+(price))

–

additional cost added to base program cost for that feature