Childcare Management Software
Only Professional and Affordable Solution"
Pre-Purchase Case Studies
The Truth behind
Childcare Management Software Pricing
affordable software makes you more productive and increases your
center's revenue. With a good system, past due balances don't
fall through the cracks, and all childcare charges including late
pickups, additional classes, and late payments are tracked and
charged. Most centers would love to purchase and use software,
but many centers don't use software because they think the costs
are too high, something that our competitors have spent a lot
of time, money, and effort to convince you of. The simple fact
is that good, professional, Childcare Management software doesn't
have to cost thousands of dollars; we are the alternative.
many calls from centers comparing our software to the competition.
After asking functionality questions and seeing that our software
is complete and comprehensive, the question that we are always
asked is why our software is so much less expensive than our competitors.
The answer has been the same for the last decade. There are 2
reasons for our prices. Our goal was to create software that any
center can afford. Software in general is expensive to create,
but less expensive to update and support. Since we have been doing
this for a decade, the ongoing costs to update and support our
software are modest, and we pass along the savings. The second
reason for our pricing is that we don't make you pay for our advertising
and marketing. Full page ads in every childcare magazine are an
expensive way to convince you that childcare software should cost
thousands of dollars. We would much rather keep our prices reasonable
so that all centers can afford to purchase our software. The real
question to ask is not why our software is so affordable, but
why our competition's software is so expensive?
at software pricing, be sure to look at the complete ongoing cost
of using the software. If you have to pay a monthly charge to
use software, those costs add up very quickly and those costs
never go away. In addition, always look at the costs to update
to newer versions. Some of our competitors make you repurchase
their software whenever they release a major update, which can
be every 2-3 years.
Case Studies from
We speak with
many centers each week looking at our software. Since we want
to ensure that our software will work for the centers, and fairly
compare our software to our competitors, we always discuss the
center's needs and sometimes talk about quotes from our competitors.
The following are overviews of pricing and functionality discussions
from centers looking at our software. (In the case studies below,
we used our large center version, the value is even better if
you have a smaller center.)
is Forced to Repurchase its Childcare Program to get New Version:
This center has been using Competitor A's software for several
years and have now been told that they need to repurchase the
software (at a discount,) to get the newest version and continue
receiving support. In addition, they also need to repurchase their
check-in keypad because the old one is incompatible with the new
version. The price to repurchase the new version comes to over
$1500. The original purchase price for the software was over $3000.
is $895 complete. As long as you renew your support each year
for $100, you will always receive our updates free, along with
free phone, email, and online support. If you let your support
expire, you can repurchase our software for 1/2 the retail price.
This is a far cry from spending $1500 to update your software,
after you spent over $3000 to buy it, and you have been paying
your $100 annual support.
with 7 Centers Quoted $19,000 for Software: This company
owns 7 centers that are administered from a central office. They
would like to setup a timeclock at each center for children and
staff. Competitor B gave a quote of $19,000 which included 7 software
packages, a central module, and 7 timeclock keypads. In addition,
annual support for the system would be over $1500.
is $895 complete, including 2 timeclock licenses. This user would
need to purchase 5 more timeclock licenses (at $80 per license
after discounts,) for a total of $1295 to run the company. Our
software and licensing has flexibility to deal with any situation
at reasonable prices. We work with our users to meet their needs
in the most cost effective manner.
Forced to Manually enter Charges with $3000 Software:
This center uses Competitor A's software to keep track of childcare
charges, including a fixed weekly charge, and a daily, ad-hoc
stay and play where they charge parents daily if the child stays
at the center from 1pm-3pm. The center reviews each family account
each week to manually enter charges for their stay and play program.
This is very time consuming and they are looking for a better
is $895 complete, with the most advanced billing system on the
market, period. With our software, this center can easily set
a rate that charges a flat fee, or by the hour, if the child is
at the center from 1pm-3pm.
Owners of Center Forced to Repurchase Childcare Program if they
want Support: The new owners of this center bought
the center with Competitor A's software which was purchased by
the previous owners. They called Competitor A for support and
were told that the software was registered to the prior owners,
and they would have to purchase another copy for use at their
is $895 complete, and our license is fully transferable to the
new owner at no additional cost, increasing your center's resale
5) Drop-In Center can't find Childcare Software to Bill Their Clients:
This drop-in center can't find software to correctly bill their
clients, and are forced to manually add up the charges on a calculator.
This is time-consuming and results in lost revenue. They looked
at the competition, but couldn't find a package that goes beyond
just billing by the hour.
DropInCare Sage software is $1,195 complete, with specific drop-off center functionality
that no other system has. Now this center can charge one rate
for weekdays, another rate for weekends, can automatically apply
sibling discounts if the children are at the center at the same
time, can automatically apply coupons (buy an hour, get an hour,
etc,) and can reserve slots for children in specific rooms for
any day or time.
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